2.04.080 Minutes.
Minutes of all meetings, including executive sessions, shall be prepared with sufficient detail to meet their intended uses. Verbatim minutes are not required. For practical purposes, however, it is general practice to sound-record the meetings of the council for backup reference.
(1) Required Components. Council meeting minutes shall contain:
(a) The name of council members and staff present.
(b) All motions, proposals, resolutions, orders, ordinances, and measures proposed and their disposition.
(c) The result of any votes, including ayes and nays, and the names of the council members who voted.
(d) The substance of the discussion on any matter.
(e) The name, topic discussed, and point of view conveyed for each person providing public comment.
(f) Reference to any document discussed at the meeting.
(2) Amendments. The council may amend the minutes to reflect more accurately what transpired at a meeting. Upon receipt of the minutes in the council agenda packet, the council members should read the minutes and if possible submit any changes, additions, or corrections to the city administrator in order that the recording of the meeting can be reviewed, and a corrected copy of the minutes can be prepared prior to the meeting for the council’s approval.
(3) Submission Deadline. The city recorder shall furnish the council with a copy of the minutes of each preceding meeting within 30 days of the preceding having been held. (Ord. 2052 § 1, 2021)