Whenever an official of the city has possession of records which are authorized to be disposed of or destroyed under Oregon Laws and Administrative Rules, then such official may prepare a certificate describing such records and submit it for the approval of the city administrator, city attorney, and the department head who has custody or responsibility for such records. When fully executed such certificate shall be filed in the office of the city recorder and retained as a permanent record of the city. The certificate shall be in substantially the following form:

CERTIFICATE OF RECORDS AUTHORIZED TO BE DESTROYED

I certify that the following records have been retained beyond the time period required by law and are no longer of value to the City of North Bend:

(DESCRIPTION OF RECORDS)

Dated this ____ day of _____________, 20 ___.

_________________________________

Department Head

Approved By:

________________    _____________

City Administrator                         City Attorney