5.12.080 Records.
(1) At the time of a transaction every licensee under the terms of this chapter shall be subject to the following record making and record keeping requirements in the manner specified by the chief:
(a) The date, time of the transaction.
(b) A description of the regulated property purchased in sufficient detail to distinguish the item from similar items in the dealer’s possession and the notation “New” if an item appears to be new.
(c) Obtain an image of the approved identification of the person from whom the regulated property was purchased as defined in NBCC 5.12.020 or an image of the person.
(d) An image of thumbprint of the person from whom the regulated property was purchased.
(2) A digital image shall be taken and retained with the records of any property not bearing a serial number or other identifying marks, i.e., jewelry, coins, stamps, or other collectibles.
(3) Before taking possession of any article of property subject to this chapter, the licensee shall obtain from the person having custody of such property a signed statement referring to such person and property on a form to be provided or approved by the chief.
(4) No licensee shall resell property subject to this chapter for a period of 14 days after the report form has been delivered to the police department; provided, that for good cause shown, the chief or a designee may waive all or any part of such 14-day period.
(5) There shall be maintained at or electronically available from the licensee’s place of business daily records containing a true account of all acquisitions and sales of property. All records of purchases shall be kept in an orderly manner on the used merchandise dealer’s business premises and open for reasonable inspection by peace officers upon their demand. Any paper records shall be kept for at least one year following the date of the receipt of the article of property.
(6) Dealers shall, by the end of the business day when a transaction occurs, transmit the recorded information required under subsections (1) and (2) of this section using the automated electronic reporting system approved by the city.
(a) Only reports containing complete information shall be deemed to comply with this section.
(b) In the event that the automated electronic reporting system becomes inoperable or a secondhand dealer’s computer system becomes inoperable, or other event that makes reporting within the time allowed by this subsection (6) impossible, the secondhand dealer shall maintain paper copies of all the reporting requirements and immediately report the occurrence of such event to the chief. Once reporting can resume, the secondhand dealers must, within 12 hours, input and transmit the information required under subsections (1) and (2) of this section for all transactions occurring during any period reporting was suspended, using the approved automated electronic reporting system.
(7) Dealers having three or less transactions in a week may choose to use the electronic reporting system specified by the chief or record their transactions in paper form as approved by the chief and deliver or mail the paper forms to the chief at the end of the business day when the transaction occurred. (Ord. 1981, 2012; Ord. 1661 § 2, 1983; Ord. 1229 § 6, 1963. Formerly 5.12.060)